Plan events, assess risks, track equipment inspections and manage your team — all in one platform designed for outdoor activity providers.
From planning to paperwork, Cairn Note brings all your operational tools together.
Schedule activities on a swimlane calendar, assign staff, manage participant groups, and advertise sessions to available instructors.
Create structured risk assessments with reusable templates and likelihood/severity matrices. Log dynamic hazards on the day and track follow-up actions.
Track kit inspection cycles, manage PPE containers, set retirement dates, and maintain fully paperless inspection records.
Build checklist templates for events, resources, and equipment. Run them on a mobile-friendly interface with real-time auto-save — ideal for on-site briefings.
Set up checkpoint sessions for events, assign leaders, and watch groups check in with GPS-stamped locations on a live dashboard.
Keep policies, certificates and key documents in one organised library — grouped, searchable, and available to your whole team.
Build a venue library with maps and postcode lookup, record accommodation against multi-day events, and plan vehicle journeys with routes and travel times.
Invite staff by email or shared link, assign fine-grained roles, manage multiple organisations, and maintain a complete audit trail for compliance.
Generate PDF reports on assessments, export all your data as CSV, and share event summaries via secure public links.
Cairn Note is an operational management platform designed specifically for organisations that run outdoor activities — from climbing centres and adventure camps to freelance instructors and DofE providers.
Instead of juggling spreadsheets, paper forms, and generic project tools, bring everything into one place that understands your workflow.
Join outdoor professionals who manage their activities, risks and equipment with Cairn Note.